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Use this guide when your facility wants printed QR codes at the front desk, on a car windshield card, or on a showroom poster—and you need the link to stay the same even if you update where it goes later.

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What you will accomplish

  • Open Settings > QR codes (when your account includes this feature).
  • Create a QR code linked to a customer, vehicle, or unlinked destination you assign later.
  • Customize colors and an optional center logo so the code matches your facility branding.
  • Download a ZIP of PNGs or a printable PDF for labels and posters.
  • Test-scan a code with your phone before you print hundreds of copies.
QR codes vs customer login linksA customer login link (from Settings > Website & customer app) sends everyone to the same sign-in page.A QR code can point to one customer, one vehicle, or a page you change later—while the printed image stays the same. Use QR codes when each card or poster needs its own destination.When QR codes is not in your sidebar: The feature must be enabled for your facility. Until then, use shareable links from Configure portal and website. Your Car Storage Software contact can turn on QR codes when you are ready.

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Before you start

  • You should be signed in as a team admin or someone with permission to edit dashboard settings.
  • Confirm QR codes appears in your Settings sidebar. If you do not see it, ask your Car Storage Software contact to enable QR codes for your facility.
  • Finish Set up facility branding so optional center logos look correct.
  • For vehicle or customer codes, create the record first in Cars or Contacts.

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Open QR code settings

1

Open Settings

From the Dashboard, click Settings in the left sidebar.
2

Choose QR codes

In the settings category list, click QR codes.Direct link: Settings > QR codes.Expected result: The page title is QR codes with a short description about printable short-link codes.
QR codes settings page showing Create, Export, and Your QR codes sections
Settings > QR codes is where you create codes, export print files, and manage destinations.

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Create one QR code

1

Click New QR code

In the Create section, click New QR code.Expected result: A window titled New QR code opens.
2

Choose what the code links to

Pick one of three link types:
  • Car — opens a specific vehicle record (good for windshield cards or keys).
  • Customer — opens a customer profile or portal path for that owner.
  • Unlinked — creates a code you assign later (good when you print labels before intake).
Why this matters: Choosing the right type up front saves reprinting. You can change where an unlinked code points without changing the printed image.
3

Select the car or customer (when linked)

If you chose Car or Customer, use the search box to find the correct record.Read the year, make, model, and plate (or customer name) carefully before you continue.
New QR code dialog with Car link type selected and a vehicle search field
When you pick Car, search for the exact vehicle before you click Create—windshield cards are hard to reprint.
4

Adjust appearance (optional)

Change QR color, background color, or add a center logo so the code matches your shop’s look.Dark QR on a light background scans best under fluorescent shop lighting.
5

Click Create

Click Create at the bottom of the window.Expected result: The new code appears in Your QR codes with a preview image and short URL.
New QR code dialog showing Car, Customer, and Unlinked link types with appearance options
Pick Car, Customer, or Unlinked, then customize colors before you click Create.

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Create many codes at once

Use Bulk create when you need QR labels for every car on a new row or every customer in a mailing list.
1

Click Bulk create

In the Create section, click Bulk create.Expected result: A window opens where you can select many cars or customers at once.
2

Choose cars or customers

Follow the prompts to select multiple records. The app creates one code per record.Why this matters: Bulk create saves hours when you label an entire new row of stored vehicles before a busy intake weekend.
3

Review the list

Scroll Your QR codes and spot-check a few rows before you export for printing.Expected result: Each vehicle or customer has its own code and short URL.
Bulk create QR codes dialog showing options to select multiple cars or customers
Bulk create is for label runs—one printed code per car or customer, all created in a single step.
Your QR codes table listing several codes with preview images, link types, and short URLs
After you create codes, Your QR codes lists every printable code. Search here before you export or edit a destination.

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Export for printing

1

Open the Export section

On Settings > QR codes, find Export.
2

Choose ZIP of PNGs or Printable PDF

  • ZIP of PNGs — one image file per code. Use this for custom label software or a print shop template.
  • Printable PDF — a ready-to-print US Letter sheet. Pick a QR size (1 in, 2 in, 4 in, or 6 in); codes are packed to that true size. Print at 100% (turn off “fit to page”).
Why this matters: PNGs give designers flexibility. PDFs are faster when you need ten identical cards today.
3

Test-scan before a large print run

Open one exported PNG on your monitor or print a single test label. Scan it with your phone camera.Expected result: The phone opens the correct customer or vehicle page—not an error screen.
QR codes Export section showing ZIP of PNGs and Printable PDF download options
Use ZIP of PNGs for a print shop template, or Printable PDF when you need front-desk handouts today.

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Change where a code goes (without reprinting)

QR codes use a short link that stays stable. You can update the destination in the app when a car sells or a customer moves units.
1

Find the code in Your QR codes

Use the search box or scroll the table on Settings > QR codes.
2

Open the row menu

Click Edit or the link action on that row (wording may vary by screen size).
3

Assign a new car or customer

Pick the new destination and save.Expected result: The same printed sticker now opens the updated record. You do not need a new QR image.
Deactivate old codesWhen a vehicle leaves permanently, turn the code Inactive instead of deleting it. Inactive codes stop working but keep history for your records.

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Common uses at car storage facilities

Front desk customer login — Unlinked code on a tabletop tent; destination points to your customer login link.Windshield intake card — Car code on a laminated tag so porters open the right record from the lot.Showroom poster — Unlinked or customer code for an event RSVP or registration page from Facility Web Pages.Keys and valet tags — Car code tied to the vehicle so anyone scanning sees location and owner contact rules your team configured.

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Troubleshooting

I do not see QR codes in SettingsThis feature must be turned on for your facility. Contact your Car Storage Software representative or facility owner. Until it is enabled, use Shareable links on Settings > Website & customer app instead.
My phone will not scan the codeIncrease contrast (dark QR on white background), print at least 1 inch (2.5 cm) square, and avoid glossy paper that reflects overhead lights. Test in the same lighting as your storage bay.
The code opens the wrong vehicleOpen the row in Your QR codes and confirm the linked car or customer. Edit the destination before you hand the printed card to a customer.

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What to do next