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What you will accomplish

You will find the right spot, car, or open space on Parking Spots using map view, table view, and search—without walking the building first.

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When to use this guide

Use this guide when you need to find a car, check whether a spot is open, or review several parking spaces before moving a vehicle.
Why searching here saves timeThe map and table pull from the same live data. Searching first helps you confirm a spot is open, see who it is reserved for, and avoid moving the wrong vehicle.
Parking Spots page showing search, occupancy summary, Filters and settings, and the Actions button
Start with the search bar and occupancy summary at the top of Parking Spots. Use Actions when you need Audit or Report.
Parking Spots table view showing spot names, reserved cars, currently parked vehicles, and status columns
Table view is helpful when you need to scan many spots, sort columns, or check reserved and currently parked cars.
Parking Spots Filters and Settings panel open showing Map and Table view buttons and display options
Open Filters & Settings to switch between Map and Table view, show or hide map details, and read quick counts before you change a spot.

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Read the quick counts on the map

In Map view, use the legend on the parking map. It shows how many spaces are Available, Reserved, and Occupied for the spots on your floor plan.
Parking map legend showing Available, Reserved, and Occupied counts above the facility floor plan with occupied and reserved spots
The legend updates when staff assign cars or save reservations. Check it before you promise a spot to a customer.
Why this helpsGlance at the counts before you move a car. If Available is zero in a busy row, you know to search another area instead of opening spots one by one.

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Before you start

  • The parking spots should already be set up in Settings > Floor Plan.
  • Know what you are trying to find: a spot name, customer name, car, license plate, VIN, or open space.
  • If you are about to move a vehicle, confirm the physical location before saving any changes.

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Use Map view when you need a visual answer

Map view is best when your question is about the physical layout. Use it for questions like:
  • “Where is A3 in the building?”
  • “Which spot is next to this car?”
  • “Is there an open space near the front row?”
  • “Which lift level is occupied?”
  • “Which cars are in the outdoor zone without a numbered spot?”

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Lift spots on the map

Lift spots look like one box on the map but can list more than one level (for example ground and upper). Click the lift spot to see which level is Present, Reserved, or open before you move a car. Expected result: You know which level to use before you open Move Vehicle or assign a car.
1

Open Parking Spots

Go to Parking Spots. The page usually opens in Map view.
2

Look for the spot color and label

Each box on the map is a parking spot or lift. The label, such as A1 or LIFT-1, helps you match the app to the real facility.
3

Use the search box if the map is busy

Click the search field near the top of the page. Type a spot name, customer name, license plate, VIN, make, or model.
4

Press Enter or choose a match

If suggestions appear, click the correct match. If you press Enter, the map jumps to the first matching spot.
5

Click a spot only when you are ready to review or change it

Clicking a spot opens the spot details. Use this when you are ready to assign, move, or review the car in that space.
Parking Spots map with search results highlighting a vehicle match
Search works in Map view too. The map can jump directly to the spot or vehicle you typed.

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Expected result

You can point to the correct place on the map before moving a car or changing a record.

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Use full screen on a busy map

When many spots are on screen, the map can feel crowded on a laptop.
1

Open Parking Spots in Map view

Go to Parking Spots and confirm you are in Map view.
2

Click Full screen

On the map toolbar, click the Full screen button (square arrows icon).Expected result: The map expands to use more of your screen. Search and spot labels stay available.
3

Exit when you are done

Click Exit full screen (same button) or press Escape to return to the normal page layout.
Parking Spots map in full screen mode showing the facility floor plan and spot labels
Full screen helps porters and valets read spot names on a large map during busy intake days.
The map refreshes on its ownWhile Parking Spots is open, the map updates about every 30 seconds when teammates move cars. You do not need to refresh the whole page to see a colleague’s latest assignment—though you can still press F5 if something looks stuck.

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Use Table view when you need to compare spots

Table view is best when you want rows and columns. Use it for questions like:
  • “Which spots are available right now?”
  • “Which spaces are reserved for a customer?”
  • “Which spots are tagged Front Row or Lift?”
  • “Which car is currently parked in this spot?”
1

Open Filters & settings

On Parking Spots, click Filters & settings near the top of the page (next to the search bar).
2

Choose Table

In the view switcher, click Table. The page changes from the map to a list of parking spots.
3

Read the most important columns first

Start with Name, Location, Reserved Car, Reserved Customer, and Currently Parked.Location shows the zone name (such as Indoor Bay or Outdoor Lot) when the spot belongs to a zone on your floor plan.Currently Parked tells you whether a car is physically there (Present), only scheduled (Reserved), or open (Available). This is the column to scan when you need an open space.
4

Use Status only for active vs inactive spots

The Status column shows Active or Inactive—whether staff should use the spot at all. It does not show whether a car is parked there.Why this matters: Sorting Status will not group open spots together. Use Currently Parked instead.
5

Sort a column if needed

Click a column heading, such as Name or Currently Parked, to change the order of the rows.
6

Use Columns if the table has too much information

Open Filters & Settings, then use Columns to show only the fields you need. A shorter table is easier to read.
7

Use the row menu for quick actions

On the right side of each row, click the three-dot menu (⋯). From there you can Reserve Spot or Edit Reservation without opening the map.Expected result: A small menu drops down with actions for that spot only.
Parking Spots table showing the row actions menu open on an available spot with Reserve Spot listed
The ⋯ menu on each row is the fastest way to reserve a spot when you already know which row is open.

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Expected result

You can quickly compare spots without opening each one.
Parking Spots table showing Currently Parked column with Present, Reserved, and Available values plus Reserved Customer names
Scan the Currently Parked column, not Status, to find Available, Reserved, and Present spots quickly.
Parking Spots table highlighting Currently Parked badges for Present and Reserved cars and Active status badges in the Status column
Currently Parked shows occupancy (Present, Reserved, or Available). Status only shows whether the spot is Active or Inactive for daily use.

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Sort and scan by occupancy or tags

When the facility is full, scanning every row is slow. Use Table view tools to narrow what you see.
1

Open Filters & Settings

On Parking Spots, click Filters & Settings near the top of the page, then choose Table.
2

Show Currently Parked and Tags

In Filters & Settings, open Columns and turn on Currently Parked, Reserved Car, Reserved Customer, and Tags if they are hidden.Expected result: Each row shows whether a car is Present, Reserved, or Available in Currently Parked.
3

Sort by Currently Parked

Click the Currently Parked column heading to group similar rows. Scan for Available when you need an open spot.Why this matters: You find open spaces faster than clicking each spot on the map one by one.
4

Search by tag words

If your floor plan uses tags such as premium or lift, type those words in the search box.Why this matters: Customers who pay for climate-controlled or lift storage expect the right row—not the first open spot your team sees.

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Search for a car, customer, or spot

The search box at the top of Parking Spots works in both Map and Table view. The placeholder text says: Search by spot, plate, make, or model…
1

Click the search box

Click inside the search field near the top of the page.Expected result: The cursor is ready for typing. On the map, matching spots may highlight as you type.
2

Type what you know

Enter a spot name, plate, make, model, or customer-related text. You do not need the full name—partial matches often work.
3

Press Enter or pick a suggestion

Press Enter to jump the map to the first match, or click a suggestion if one appears.Expected result: The map centers on the spot, or the table shows only matching rows.
4

Clear search to see everything again

Delete the text in the search box, or open filters & settings and use Clear filters when search is active.Expected result: All spots return to the map or table.
You can search for:
  • A spot name, such as A1 or Lift 1.
  • A customer name, such as Sam Rivera.
  • A car make or model, such as Porsche or DB9.
  • A license plate.
  • A tag, such as premium or lift (when your floor plan uses tags).
Search before creating a new spotIf you cannot find a spot, search by several names your team might use. For example, try A1, A-1, and Front Row before asking someone to create a new spot.

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Understand the column labels

The map legend and the Currently Parked column use the same short words:
Available — no car is physically in that spot, and no scheduled assignment is showing in Currently Parked.Present — a car is physically parked there now. The map legend may say Occupied instead; it means the same thing.Reserved — the spot is held or scheduled for a customer or car, but the vehicle may not be physically there yet. Check Reserved Car and Reserved Customer for who holds the space.Active (in the Status column only) — staff can use this spot for normal parking.Inactive (in the Status column only) — the spot is blocked or out of service. Do not park cars here until an admin marks it active again in Settings > Floor Plan.
Skip inactive spots when searching for open spaceIf Status shows Inactive, treat the row as unavailable even when Currently Parked looks open. An admin should turn the spot back to Active after the bay is safe to use.
Two different columnsDo not sort Status when you want open spots. Status is only Active or Inactive. Occupancy lives in Currently Parked, Reserved Car, and Reserved Customer.
How badges look in Table viewIn Currently Parked, Present and Reserved appear as colored badges. Available shows as plain text in that column. Use those badges—not Status—when you need an open spot fast.

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Common mistakes to avoid

  • Do not treat Reserved as the same thing as Present. Reserved means planned. Present means physically there.
  • Do not move a car record just because a row looks available. Confirm the real spot before saving.
  • Do not hide columns you need for the task. If you are checking reservations, keep Reserved Car and Reserved Customer visible.
  • Do not rely on memory when the facility is busy. Search the page and confirm the spot first.

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Troubleshooting

I do not see Filters & settingsThe filter button sits to the right of the search bar at the top of Parking Spots. On a narrow phone screen it may show only a filter icon—tap that icon to open the same panel.
I do not see the spot I expectedClear the search box and check whether you are in the correct view. If the spot still does not appear, it may need to be created or reactivated in Settings > Floor Plan.
The table is too wideUse Filters & Settings, then Columns, to hide fields you do not need. You can also scroll the table sideways if your screen is narrow.
The map and table do not match what I see in the buildingThe app is only correct if staff update it when cars move. Confirm the car’s real location, then follow Assign a parking spot to correct the record.

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What to do next

After you find the right spot: