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What you will accomplish

You will copy a read-only subscription link from Settings → Events & schedule and add it to Apple Calendar, Google Calendar, or Outlook so your personal calendar stays in sync with the shop schedule.
  • Find your facility’s calendar subscription link in the dashboard.
  • Add that link to Apple Calendar, Google Calendar, or Outlook.
  • Choose whether the feed shows full details or busy-only privacy.
  • Know what to do if a link stops working or was shared too widely.
Use this guide when you or a teammate wants the shop schedule on a phone or computer calendar — without re-typing every appointment. You will get a read-only subscription link from Car Storage Software. Your personal calendar app (Apple, Google, or Outlook) checks that link on its own schedule and adds updates. You cannot create or change appointments in Car Storage Software from those external calendars.
Events and schedule settings page scrolled to Subscribe to your schedule with subscription buttons and feed cards
Open Settings → Events & schedule and scroll to Subscribe to your schedule.
Subscription card showing feed name, privacy line, Open in calendar app button, and Copy subscribe URL button
Your subscription card shows which schedule you are sharing and the two buttons you will use most often.

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When to use a calendar subscription

  • You want today’s appointments on your phone lock screen or watch.
  • Managers want the team schedule next to personal events in one calendar app.
  • You are tired of copying times from the dashboard into another calendar by hand.
ImportantSubscriptions are read-only. If you move or delete an event in Apple, Google, or Outlook, nothing changes in Car Storage Software. Always update real appointments on the Schedule page.

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Before you start

  • You can sign in to the dashboard.
  • You know which calendar app you will use (Apple, Google, or Outlook).
  • For privacy settings or link rotation, you need team admin access (the three-dot menu on the feed card).
  • If you manage your own website domain, keep someone available who can add DNS records — only needed if email domain setup is unrelated; calendar subscribe links do not need DNS for basic use.
1

Open Events & schedule settings

Go to Settings → Events & schedule.Expected result: You see sections for services, closed days, reminders, and Subscribe to your schedule.
2

Scroll to Subscribe to your schedule

Find the heading Subscribe to your schedule.A short note explains that this is read-only and that Google may take several hours to refresh.
3

Choose which schedule to subscribe to (if you see a dropdown)

If your facility has more than one location, you may see Which schedule to subscribe to.
  • All locations — appointments for the whole shop, plus social events (car meets, open houses, and similar).
  • A single location — appointments for that location only (no social events in that feed). Staff who only work at one location may see only their location’s feed.
Expected result: The card below the dropdown matches the schedule you want on your personal calendar.
4

Review what the feed will show

Under the feed name you will see either:
  • Full schedule details in the feed — event title, vehicle, customer name, appointment type, location, and notes (never email or phone numbers), or
  • Busy only — no customer or vehicle details in the feed — events appear as Busy blocks.
Private bookings always show as busy, even when the feed is set to full details.Expected result: You know whether names will appear on a shared calendar before you send the link to someone outside your shop.
Three-dot menu on the subscription card showing Privacy busy only and Rotate subscription link
Team admins can open the three-dot menu on the subscription card for privacy and link rotation options.

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Subscribe in Apple Calendar (Mac or iPhone)

1

Click Open in calendar app

On the subscription card, click Open in calendar app.Your device should open Apple Calendar (or another default calendar app) with a Subscribe prompt.
2

Confirm the subscription

Read the calendar name, then confirm Subscribe (or OK on some devices).Expected result: A new calendar appears in Apple Calendar. Events fill in after Apple refreshes the feed (often within about an hour).
3

If the button does nothing, paste the link manually

Click Copy subscribe URL.In Apple Calendar:
  • Mac: File → New Calendar Subscription
  • iPhone/iPad: Calendars → Add Calendar → Add Subscription
Paste the link. It must start with https://.Expected result: Apple accepts the URL and shows the same subscribe confirmation.
Validation failed or not secureIf Apple says validation failed or not secure:
  1. Refresh Settings → Events & schedule and use Copy subscribe URL again (older link formats may fail).
  2. The URL should look like https://…/api/team-calendars/feed/cal_….ics and end with .ics (Outlook requires this).
  3. If it still fails on your live website, a facility admin may need a hosting firewall rule so calendar apps are not blocked when they check the link. Ask your admin to allow path /api/team-calendars/feed/ to bypass bot challenges.

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Subscribe in Google Calendar

1

Copy the subscribe URL

On the subscription card, click Copy subscribe URL.Expected result: The app confirms the URL was copied.
2

Add the calendar in Google

Open Google Calendar.
  1. On the left, next to Other calendars, click +.
  2. Choose From URL.
  3. Paste the https://… link.
  4. Click Add calendar.
3

Wait for Google to refresh

Google refreshes subscribed calendars on its own schedule — often 3 to 24 hours between updates.Expected result: New and changed appointments appear after Google’s next refresh. This delay is normal and is controlled by Google, not your facility.
TipYou can also click Open in calendar app on some devices; if your computer opens Google Calendar with the URL filled in, confirm the prompt there. If nothing opens, use Copy subscribe URL and From URL as above.

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Subscribe in Outlook

1

Copy the subscribe URL

On the subscription card, click Copy subscribe URL. The link must start with https:// and end with .ics.
2

Subscribe from the web in Outlook

In Outlook on the web or desktop:
  1. Open the calendar.
  2. Choose Add calendar → Subscribe from web (wording may vary slightly by version).
  3. Paste the https://… link.
  4. Save.
Expected result: Outlook shows imported events after it refreshes the subscription.
Outlook on iPhone or AndroidThe Outlook mobile app may not offer Subscribe from web. Copy the URL on your phone, open outlook.office.com in your browser, subscribe there, and the calendar will sync to the Outlook app.

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Change feed privacy (admins)

Use busy only when people outside your shop should not see customer or vehicle names on a shared calendar (for example, a manager’s calendar mirrored on a wall display).
1

Open the feed options menu

On the subscription card, click the three-dot button (admin only).
2

Choose Privacy (busy only)

Click Privacy (busy only).
3

Turn Busy only on or off

Use the Busy only switch:
  • On — hide customer and vehicle names in this feed.
  • Off — show full schedule details (still never email or phone).
Click Save.Expected result: The line under the feed name updates to match your choice. Subscribers may need to wait for their calendar app to refresh before names disappear or reappear.
Feed privacy dialog with Busy only switch and Save button
The Feed privacy window lets admins turn Busy only on or off for this subscription link. Rotate when a link may have been shared too widely (email forward, old employee, posted in the wrong place).
1

Open the feed options menu

Click the three-dot button on the subscription card.
2

Click Rotate subscription link

Choose Rotate subscription link.
3

Confirm rotation

Read the warning: anyone using the old link stops getting updates after their calendar app refreshes (often within about 24 hours).Click Rotate link.Expected result: A new URL is created. Share Copy subscribe URL only with people who should still receive updates.
Rotate subscription link confirmation dialog with Cancel and Rotate link buttons
Rotating a link is permanent for the old URL. Only share the new link after you confirm Rotate link.

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What each feed includes

All locations (team feed) — schedule appointments at every location and social events.Single location — appointments for that location only.Cancellations — deleted appointments and cancelled social events are sent as cancellations so subscribed calendars remove them on refresh.

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Remove a subscription from your phone or computer

1

Remove the calendar in your app

In Apple Calendar, Google Calendar, or Outlook, delete or unsubscribe from the calendar you added. The steps vary by app, but you are looking for Delete Calendar, Remove, or Unsubscribe.Expected result: Your personal calendar no longer shows shop appointments. Nothing changes in Car Storage Software — this only affects your external calendar app.
2

Rotate the link if the old URL was shared too widely

If you worry the subscribe link was emailed to the wrong people, ask a team admin to Rotate subscription link (see above). Old links stop updating after calendar apps refresh.

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Limitations to expect

  • You cannot create or edit Car Storage Software appointments from Apple, Google, or Outlook with this subscription.
  • External apps choose how often to refresh; delays are normal, especially in Google Calendar.
  • Recurring events follow the same rules as your dashboard schedule.
  • All day visits from Schedule usually appear as all-day items in Apple, Google, or Outlook (no start time). Timed visits keep their clock time.

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Troubleshooting

My calendar is emptyConfirm you subscribed to the correct feed (all locations vs one location). Make sure appointments exist on Schedule. Wait for the calendar app’s refresh cycle — Google can take many hours.
Times look wrongCheck the time zone on your phone or computer. Subscription feeds use your facility’s scheduling data; your device controls how times display.
I still see a cancelled appointmentExternal calendars remove cancellations only after they refresh. Wait, or remove the subscription and add it again with a fresh Copy subscribe URL.
Staff cannot change privacy or rotate linksOnly team admins can use the three-dot menu on the default team feed and location feeds.
Personal calendar vs shop wall displayA subscription on your phone is great for managers. A wall monitor in the shop should use Use full-screen schedule display on a signed-in shop computer instead of a personal calendar feed—your whole team sees the same live Schedule page.

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What to do next